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IntroductionThis schedules, deliveries and more. If the information

IntroductionThis document will be used to brief
colleagues at Sainsbury’s with the acts and protocols associated with the use
of information. Data is a fundamental aspect to the company as it includes
information on products, workers, schedules, deliveries and more. If the
information is not dealt with correctly, it could result in the potential loss
of data or the exposure of information that is not for public use. This will
detriment the company values, and put its ethical issues at risk. It is
therefore a necessity to ensure that all employees are informfed of all the
acts, and to make sure that they comply with the acts to keep data safe and to
keep all the morals of the company in place. Legal IssuesData Protection Acts (DPA) (1984,
1998, 2000)The Data Protection Act exists so that any
personal data that is created can be protected and distributed only at the
original user’s consent. The act covers any data that can be used to find out
information about an individual that is kept on either a computer system, or some
sort of filing system. The person whose data is kept by any organisation has
the ability to request to see the documents, amend any incorrect data, and
request that their data isn’t sent off to marketing agencies. Organisations
must ensure that when they keep personal data of anyone in the organisation,
the data must be kept up to date and stay concise. They must also have the
approval of the individual to keep their data on their systems. The DPA is very
important to Sainsbury’s since our employees are covered by this act. Any
information that we gather from our employees is confidential and will
therefore require the correct measures to ensure the following things are met:Ø 
To
make sure that data is correct and up to date to save time and potential money
lossØ 
To
make sure that data received from employees is kept safeØ 
To
makes sure any information isn’t processed or sent without employee’s consentØ 
By
complying with all the measures above, the company maintains their credibility
and morals Computer Misuse Act (1990)The Computer Misuse Act of 1990 is used to
protect users from cybercrime and fraud over the internet. The act covers
gaining unauthorised access to computers, gaining unauthorised access to
someone else’s software or data with the intention of breaking the law even
further, or gaining unauthorised access to a computers data with the intention
of deleting it. Punishments for breaking this act can start from fines and
build up to 12 months in prison. This act is very important to the company because
they like to make sure that their employees are on track when they are using
the computer systems. It will also limit the inappropriate use of the computers
in the workplace such as the viewing of pornography, criticism of the employer
and any potential harassment of other employees. Freedom of Information Act (2000)
The Freedom of Information Act gives the
public the right to access information that has any relevance to anything of a public
nature which include public authorities, publicly owned companies and any
person who may be performing any public function. This act works in accordance
with the Data Protection Act to also protect the people working under the
Freedom of Information act. This act has allowed the public to understand more
about what actions their government gets up to, as well as information on
people working in public forces. This is important to employees who work in the
company since all the employees are entitled to request and receive any
information that is recorded by public bodies, it is a legal right.Ethical IssuesAll businesses
have procedures and agreements to ensure that any work completed by employees
complies with all the legal issues that mentioned above. Organisations use
agreements in the following legislations in order to achieve this:Use of EmailThe business has a very reasonable code of
conduct involving the use of email and the use of the internet. Employees must
only use email services if it relates to work, but can check personal emails at
breaks. This is to ensure that employees are doing their work and not sending
personal emails that aren’t relevant to the company. If employees are given
business accounts, emails that tend to not be work related will get flagged as
Spam, this could be because of security reasons such as an email containing a
virus or ethical reasons regarding the nature of the email. InternetInternet use within an organisation is
constantly monitored to ensure that employees keep on task with any work that
they have to do. This means that computer systems in the workplace have
extensive amount of firewalls to stop data transmissions from unknown sources.
This will also include blocking pornographic, gaming, gambling and any other
websites that goes against any policies that the company has put in place.
Sainsbury’s will restrict their internet use to the basic necessities and have
their own system to check files on the store, products and stock without the
need of having to go out and do a search on the majority of the web.  WhistleblowingWhistleblowing is the act of an employee
who raises concerns (Either internally, such as complaints department or
externally, such as newspapers) about practices within the company. These
practices can relate to crime, bad business practice, danger or any other risk
that could cause damage to the customer, colleagues, stakeholders in the
company or the public. Organisational PoliciesOrganisations may have certain practices in
place for more ethical handling of data, such as the management of information
or ensuring that marketing and other practices are handled fairly. Information Ownership

During work you may need to create
information, you are held responsible for any information that you create, you
are the information owner. You are liable to protect the confidentiality of
this information and ensure its accuracy and integrity.

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